Manage corporate accounts, accesses and applications; Coordinate the work of System Administrator (make sure everything works smoothly and troubleshoot if any issues occur); Render assistance to Company’s CTO regarding technical questions and programs used by employees; Onboard new Employees on programs and applications used by the Company; Be in charge of fire safety in the office and communicate with relevant people ; Assist in other operations around the office (relocations of new employees, apartment bookings, purchase of equipment etc).

Office management, work with documentation turnover, translations, purchasing the office supplies, assisting CEO of the company. 

Determining and fulfilling the office requirements in terms of office peripherals, repair and all vital functions of the office. Supervise other clerical staff. Human resources management; including staff contracts, time management, payrolls.Coordination with local accounting office. Transfer of information between accounting service. Analysis of office needs and transfer of information to the director. Following local laws and guidelines for the business to continue properly and legally in Ukraine. Execution of instructions of the director. 

Self-discipline, self-improvement, the ability to accept criticism. The ability to analyze and draw conclusions. Observance of subordination. The ability to keep a trade secret. Communication skills – ability to work with children. Stress resistance, an ability to fast but the quality performance of different tasks specifics. Care, precision. Activity and initiative. The advanced computer user, SEO (smm) and work with a WordPress platform.

Maintaining management information systems; participation in the organization of accounting and financial processes of the company; ordering and maintaining stationery and equipment; Review and answer correspondence; HR functions; organizing, arranging and coordinating meetings; arranging in-house events.

Function as local contact for facilities; budget planning; purchasing expandable materials; dealing with cars lease company and fleet management; working with travel agencies; preparing visas and insurance; organizing meetings for CEO; backup for account department; organization of corporate events; work with invoices, managing Administrative Department.

Start up of new offices, work with customs, translations, order furniture, plan design for new offices, coordinate and organize construction work, work with HVAC contractors, check offices for fit and functionality, teamwork, help others to cope with their tasks.

ordering stationery, coffee/ tea/milk/ chocolate for a coffee machine, household goods, paper/springs for pricelists/envelopes, water, plastic bags, packaging materials. Supervising secretary’s work. Translations and texts proofreading related to company’s needs, type letters, announcements, documents, recipes, invitations, being responsible for order in the showroom. Supervising kitchen workers in relation to business meetings and lunches. Ensuring that everything is well and timely prepared/cleaned up for the meetings. Supervising office drivers’ work and maintaining office drivers’ schedule. Meeting guests’ and top management needs as those are always the first priority! Being in charge of mail and messenger service and registering outgoing express mail. Managing employees’ vehicle expenses. Issuing and disseminating company’s monthly newsletter.